This policy is currently pending approval. For approved policies and procedures, visit our Policies and Procedures page.
This is a policy and procedure proposal that will be reviewed in an open forum on April 24th from 3:00pm to 4:00pm in Building 19, Room 107. A document with policy changes is available here. A document with procedure changes is available here.
In the event of college closure, program closure or substantive curricular change of a program, Clover Park Technical College will provide a written plan that provides for the equitable treatment of students currently enrolled and active in the college or program.
Substantive Program Curriculum change: Curriculum changes can occur for many reasons, including a change to the program accreditation standards, state requirements and industry change/need. In order to stay current and relevant, the programs at CPTC are continually assessing the needs of the industry and students and modifying curriculum to meet those needs. Substantive curriculum changes occur when there is a marked departure from the current curriculum, resulting in a change of credits, content taught or credential earned. When a substantive change occurs, the current students will:
- Be able to continue in the curriculum they began in. This is determined by the curriculum in effect when they started.
- The curriculum will be continued to be taught as scheduled. Students will be able to complete their program ‘on time’, as long as they continue to be enrolled as the program was designed.
- If a student stops out for any reason, they will re-enter the program under the new curriculum and need to meet the requirements of the new curriculum.
- Have an opportunity to move to the new curriculum.
- A cross-walk will be developed to map the old curriculum to the new curriculum.
- The student will need to meet the graduation requirements of the new curriculum.
Program Closure: The decision to close a program or stop offering a specific track of a program is done after a long, careful and thoughtful process. Every effort is made to involve and inform everyone affected. In the event that Clover Park Technical College decides to discontinue a technical program or a track of an existing program, the following shall occur:
- No new student enrollments will be accepted in that program or track.
- All marketing and advertising for the program or track shall cease.
- The program or track will be designated as a ‘teach out’ on the college’s program website.
- The dean or director of the program will work with program faculty and other stakeholders to develop a teach-out plan. This plan will allow students to finish their program ‘on time’. If the student stops out for any reason, they may not be able to complete their program.
College Closure: The Northwest Commission on Colleges and Universities (NWCCU) requires a teach-out plan if any of the following occur:
- the Department of Education notifies the accreditation agency of an emergency action or action to limit, suspend or terminate institutional participation in federal financial aid against the institution; or
- the Commission acts to withdraw, terminate, or suspend the accreditation or candidacy status of an institution; or
- a state or other government authorizing authority notifies the accrediting agency that an institution’s license or legal authorization to provide an educational program has been or will be revoked; or
- the institution notifies the Commission that the institution intends to cease operations; or
- the institution notifies the Commission that it intends to close one or more locations that provide 100% of at least one degree program; or
- the institution notifies the Commission that it will cease instruction in one or more degree programs before all students have a reasonable opportunity to graduate.
Should any of the above occur, the college will immediately contact the Commission staff regarding the development of a teach-out plan.
In the event of a teach-out, the college will either:
- a) Continue to offer the required courses so students can complete the certificate or degree in the time period specified. The college will ensure the integrity of the programs(s) by maintaining the necessary experience, resources and support. No new enrollments will be accepted. Students wishing to re-enter the program will only be allowed to do so if they can complete in the time remaining, or
- b) If another accredited college offers the same or very similar program, the college will enter into a ‘teach-out agreement’ with that school and other authorities to provide the students of a closed program an opportunity to complete their training. This will provide, insofar as possible, a program that is of acceptable quality and reasonably similar in content, structure, cost and scheduling.
Additionally, the college will provide or give assistance to provide:
- Financial documents
- Academic transcripts
- Attendance record